Bylaws for
The IEEE Solid-State Circuits Society
Table of Contents
- 1.0 INTRODUCTION
- 2.0 MEMBERSHIP
- 2.1 Affiliates
- 2.2 Reduced Fees
- 3.0 ADMINISTRATIVE COMMITTEE (ADCOM)
- 3.1 International Representation of AdCom
- 3.2 Conduct of Business
- 3.3 AdCom Meeting Attendance Requirement
- 3.4 Conduct of AdCom Meetings
- 4.0 NOMINATION AND ELECTION OF ADCOM
- 4.1 Nominations Committee
- 4.2 Nominations
- 4.3 Eligibility
- 4.4 Petition Candidates
- 4.5 Election
- 4.6 Notification of Election Results
- 5.0 OFFICERS
- 5.1 Term of office
- 5.2 President
- 5.3 Vice-President
- 5.4 Secretary and Treasurer
- 5.5 Past President
- 6.0 NOMINATION AND ELECTION OF OFFICERS
- 6.1 Slate of Candidates
- 6.2 Petition Candidates
- 6.3 Election
- 7.0 OPERATION OF ADCOM
- 7.1 Meetings
- 7.2 Quorum
- 7.3 Approval of Actions
- 7.4 Conduct of Business Other Than at Meetings
- 7.5 Minutes
- 9.0 PUBLICATIONS
- 9.1 Editors-in-Chief
- 9.2 Responsibilities of Editors-in-Chief
- 9.3 Publication of Additional Journals
- 10.0 MEETINGS
- 10.1 Sponsorship of Technical Meetings
- 10.2 Approval of Sponsorship
- 11.0 STANDING COMMITTEES
- 11.1 Publications Committee
- 11.2 Meetings Committee
- 11.3 Sections/Chapters Committee
- 11.4 Membership Committee
- 11.5 Nominations Committee
- 11.6 Awards Committee
- 11.7 Educational Activities Committee
- 12.0 AD HOC COMMITTEES
- 13.0 TECHNICAL COMMITTEES
- 13.1 Appointment
- 13.2 Functions
- 13.3 Operations
- 14.0 COUNCILS
- 14.1 Circulation of Proposal
- 14.2 Approval
- 14.3 Council Chair AdCom Membership
- 15.0 INTERACTION WITH IEEE CIRCUITS AND SYSTEMS SOCIETY
-
BYLAWS OF THE
IEEE SOLID-STATE CIRCUITS SOCIETY
1.0 INTRODUCTION
These Bylaws provide detailed guidance for the supervision and management
of the affairs of the IEEE Solid-State Circuits Society (SSCS) in accordance
with the Society Constitution. Amendments may be made by means of the procedures
described in Article IX, Section 2, of the Constitution:
Suitable bylaws, and amendments thereto, may be adopted as the result
of a vote of approval by two-thirds of the members of the Administrative
Committee having full voting privileges. At least 30 days notice prior
to the vote shall be required. No bylaw, or amendment, shall take effect
until it has been published in one of the Society's publications or otherwise
publicized by direct mailing to the membership and has been mailed to the
IEEE Technical Activities Board.
2.0 MEMBERSHIP
There shall be only one grade of Society membership, available to all IEEE
membership grades upon payment of a Society membership fee as specified
in Bylaw 8.0, as set forth in Article III of the Society Constitution.
2.1 Affiliates
A Society member who is an Affiliate of the IEEE cannot serve in any elective
office in the Society or in a Chapter. An Affiliate can serve on a Society
committee in any appointive office in the Society or a Chapter of the Society.
A Society Affiliate is entitled to receive notices of all meetings sent
to Society members and, by payment of IEEE and Society Affiliate member
charges, to receive copies of publications of the Society and to attend
and to participate in any functions of the Society.
2.2 Reduced Fees
Reduction of the annual fee shall be made for student members, life members,
unemployed members, retired members, and such other special categories
as may be provided in IEEE rules and regulations.
3.0 ADMINISTRATIVE COMMITTEE (ADCOM)
Article V, Section 1, of the Constitution provides that the Administrative Committee
(herein after referred to as the AdCom) shall consist of 15 elected members-at-large
plus ex-officio members. As state in Section 7.2 the SSCS will follow IEEE bylaws
in the definition of Quorum. However, adoption of a bylaw or amendment to a bylaw,
shall be governed by the provisions of Article IX, Section 2 of the Society Constitution.
3.1 International Representation of AdCom
The Society shall foster the active participation and collaboration of
international members in its activities. The Administrative Committee may
appoint up to 3 ex-officio members as representatives of the regions other
than the U.S. regions. Those appointed will serve 1 year terms as ex-officio
AdCom members with vote.
3.2 Conduct of Business
Unless otherwise provided, a majority vote of the members attending an
AdCom meeting at which a quorum is present shall be sufficient for the
conduct of its business.
3.3 AdCom Meeting Attendance Requirement
In order to ensure a continuously active AdCom, elected members and ex-officio
members with vote who miss two consecutive AdCom meetings shall be dropped
from membership in the absence of extenuating circumstances. Vacancies
thus or otherwise created shall be filled in the manner described in Article
VI, Section 3 of the Constitution.
3.4 Conduct of AdCom Meetings
Robert's Rules of Order (Revised) shall govern the conduct of AdCom meetings
on all matters not otherwise specified in these Bylaws or the Constitution.
4.0 NOMINATION AND ELECTION OF ADCOM
4.1 Nominations Committee
The SSCS will follow IEEE
Bylaw I-308.1 to form the nominations committee.
.
4.2 Nominations
The Nominations Committee Chair shall call for nominations from the Society membership
in an issue of a Society publication available to all members by the end of January
of the year of the election. The announcement will include procedures for submission
of nominations by petition. Nominations from the Society membership must be received
by the Society Executive Driector by the end of February of the year of the election.
By the end of April, the Nominations Committee Chair shall collaborate with the
Nominations Committee to determine its slate of candidates. The numberof candidates
must be at least 1.5 times the number of vacancies to be filled must be supplied.
All nominees shall have indicated a willingness to serve if elected. The Nominations
Committee shall be guided in its selection by considerations of proper representation
of geographical areas and equitable representation of the various technical interests
within the Society.
4.3 Eligibility
Any member of the Society in good standing, not otherwise disqualified,
is eligible for election to AdCom.
4.4 Petition Candidates
A petition nominating a Society member meeting the eligibility requirements and
supported by the required number of Society members through a petition process
defined by IEEE
Bylaw I-308.16 and
IEEE Policy 13.7.3.c shall automatically place that member's name on the slate
of nominees, provided a statement declaring the interest to submit such petition
is received by the Society Executive director by August 1. Such petitions must
be submitted with the knowledge and agreement of the nominee.
4.5 Election
The candidates receiving the highest number of votes shall be elected.
The term of office shall commence on January 1 of the year following the
election.
4.6 Notification of Election Results
Immediately upon receiving the election results, the nominations Committee
Chair shall notify all candidates and the Society Officers and AdCom members.
5.0 OFFICERS
The officers of the Society shall be the President, Vice President, Secretary,
Treasurer, and Past President. All officers have full voting privileges,
as defined in Article V Section 7 of the Constitution.
5.1 Term of office
The terms of office for President and Vice President shall be two years,
commencing on January 1 after the year of election. The President and Vice
President may not serve two consecutive terms in their respective offices.
The term of the Past President shall be two years, commencing upon completion
of the term as President. The terms of office for Secretary and Treasurer
shall be one year, with reappointment allowed. The above notwithstanding,
all officers shall continue to serve until their successors take office.
5.2 President
The President shall supervise the affairs of the Society and shall speak
for the Society on all matters not specifically delegated to others.
5.3 Vice-President
The Vice-President shall fulfill the duties of the President in the absence
or incapacity of the latter and from time to time shall fulfill such other
functions as the President or the AdCom shall direct.
5.4 Secretary and Treasurer
The Secretary and Treasurer shall be responsible for keeping the records
of the AdCom in the areas commonly ascribable to their functions. They
shall prepare and distribute reports, notices, and/or such documents as
may be required by the President and the AdCom.
5.5 Past President
Upon completion of his or her term in office, the President shall assume
the office of Past President, and shall fulfill such responsibilities as
the President or AdCom shall direct.
6.0 NOMINATION AND ELECTION OF OFFICERS
6.1 Slate of Candidates
In odd-numbered years, the Nominations Committee shall prepare a slate
of candidates for President and Vice President. Candidates shall be present
or past members of the Society AdCom, and shall have expressed a willingness
to serve if elected.
6.2 Petition Candidates
Candidates may be nominated by a petition signed by at least three members
of AdCom with full voting privileges, which has been received by the Chair
of the Nominations Committee at least 45 days before the election date.
The slate of candidates shall be distributed by the Nominations Committee
Chair to the members of AdCom having full voting privileges at least 30
days prior to the election.
6.3 Election
The election shall be held at the last AdCom meeting of odd-numbered years.
A majority of votes cast shall elect.
7.0 OPERATION OF ADCOM
7.1 Meetings
The AdCom shall hold at least two meetings each year. Other meetings of
the AdCom shall be held at such times as are found necessary and convenient.
Special meetings of the Administrative Committee may be called at the discretion
of the President or upon request of four other members of the AdCom, with
at least 30 days notice to all AdCom members.
7.2 Quorum
The SSCS will follow
IEEE Bylaw I-300.5 Each member of the AdCom shall have only one vote irrespective
of the number of AdCom positions with vote currently held, and can be counted
only once for the purposes of a quorum.
7.3 Approval of Actions
A majority vote of the members of the AdCom eligible to vote and attending
a meeting shall be necessary for the approval of actions except as otherwise
provided in this Constitution. Proxy votes are not permitted.
7.4 Conduct of Business Other Than at Meetings
Business of the AdCom may be handled by correspondence, fax, electronic
mail or other media where, in the opinion of the President, matters requiring
action can be adequately handled without convening a meeting. A majority
vote of the members of the Committee eligible to vote is necessary for
approval of actions handled in this manner, except as otherwise provided
herein. Business handled in this manner must be completed within 30 days
of initial notification.
7.5 Minutes
Minutes of all AdCom meetings shall be issued by the Secretary or under
his or her authority within 30 days of such meetings and be delivered to
all AdCom members, with copies to be furnished to the IEEE Technical Activities
Board Secretary at IEEE Headquarters.
8.0 DUES, FEES, and ASSESSMENTS
The Society may raise funds, as specified in Article IV of the Society
Constitution and the IEEE Bylaws and rules and regulations. The AdCom shall
review the Society dues, fees, and assessments at least annually to ensure
usual and expected Society fiscal obligations will be satisfied.
8.1 Establishment of Dues, Fees, and Assessments.
Dues and fees shall be set by AdCom annually. At the first AdCom meeting
of the year, the Treasurer shall present the fiscal history, status and
projections for the Society, and shall propose dues and fees for the next
year. AdCom shall adopt dues and fees for the next year in time to be reported
by the Treasurer or President to the IEEE Technical Activities Board to
be effective the subsequent year. Assessments may be proposed at any time.
8.2 Bursar
IEEE shall act as bursar for all Society funds except as specified hereunder.
Billings and receipt of the annual fee shall be via the IEEE. All other
fiscal affairs shall be handled through the IEEE by the Society Treasurer
and Executive Officer.
8.3 Meeting Budgets and Finances
All Society workshops, meetings, conferences, symposia and conventions
must be approved by the AdCom. Once so approved, subject to the acceptance
of a budget by the Society Meetings Chair and the Society Treasurer, the
meeting treasurer or fiscal officer may open a bank account to be used
for the deposit and disbursement of funds for the meeting. In addition,
the meeting may be granted a loan for the conduct of the meeting with the
approval of the Society Meetings Chair and the Society Treasurer. Upon
completion of a meeting, the meeting treasurer or fiscal officer shall
repay any loan and pass through to the Society any surplus funds or loss
based on the meeting's predefined sponsorship percentages. The meeting
must fulfill all rules established by the IEEE and the Society with respect
to conduct of the meeting and its finances including all auditing and reporting
functions.
8.4 Page Charges
A page charge set annually by IEEE shall be assessed against authors of
papers accepted by sponsored publications. Such page charges shall be on
a voluntary basis and the AdCom shall make such arrangements as to ensure
that their payment or nonpayment will in no way influence the editorial
practices of the Society.
8.5 Disbursement of Funds
Disbursement of funds against previously budgeted accounts may be made
by the President or Treasurer without further approval by the IEEE, but
subject to approval as noted below, provided that the total approved expenditures
budgeted in any major category, e.g., meetings, publications, are not exceeded
thereby. Individual disbursements not previously authorized by AdCom of
up to $10,000 may be made with approval of the President and Treasurer.
Disbursements of more than $10,000 require approval by the AdCom.
9.0 PUBLICATIONS
The Society shall sponsor the Journal of Solid-State Circuits and such
other fully or jointly sponsored publications as are recommended by the
Publications Committee and approved by the AdCom. The President, with the
advice and consent of the AdCom, shall appoint the Editor-in-Chief for
each publication.
9.1 Editors-in-Chief
Editors-in-Chief may serve indefinitely, subject to mutual agreement with
the President. The compensation for such Editors-in-chief, if any, may
be set by the President, with the advice and consent of the AdCom.
The Editors-in-chief of Society technical publications and the Society's
designated representatives (in the case of co-sponsored publications) shall
be members of the Publications Committee and ex-officio members of the
AdCom without vote, unless otherwise elected to the AdCom.
9.2 Responsibilities of Editors-in-Chief
Editors-in-Chief shall be responsible for implementing the publication
program defined by the Publications Committee. In accordance with the guidance
of this committee and general IEEE rules and regulations, Editors-in-chief
shall designate editors and special guest editors. The Editor-in-Chief
for each publication shall report to the AdCom at least annually.
9.3 Publication of Additional Journals
With the approval of the AdCom, the President or a representative designated
by the President may make arrangements with other entities for the publication
of further journals and for their availability to Society members.
10.0 MEETINGS
10.1 Sponsorship of Technical Meetings
The Society shall sponsor the International Solid-State Circuits Conference
and other such meetings as are recommended by the Meetings Committee and
approved by AdCom. Each such meeting shall report at least annually to
the Meeting Committee and/or AdCom on its status, results, plans, and financial
considerations. Any meeting whose expense budget is 25% or more of the
Society budget for the year shall have its executive committee chair or
equivalent officer approved by the Society AdCom.
10.2 Approval of Sponsorship
All workshops, meetings, etc, sponsored by the Society must be approved
by AdCom. Approval may be made contingent upon submission of an acceptable
budget by the Meetings Chair and Society Treasurer.
11.0 STANDING COMMITTEES
Standing Committees may be appointed by the Society President, with the
advice and consent of the AdCom. It will be discretionary with the Society
President to appoint any part or all of any Standing Committee, or to appoint
only the Chair of a committee and request the Chair to appoint additional
committee members. Chairs of Standing Committees shall be ex-officio members
of the AdCom with vote, if not already elected as members. Standing Committee
Chairs shall be appointed for a two year renewable term and committee members
shall be appointed for a one year renewable term or until successors are
appointed. Chairs whose terms have expired prior to their successors taking
office shall continue in office as ex-officio members of the AdCom without
vote until their successors are appointed.
11.1 Publications Committee
The functions of the Publications Committee will be to:
a. Assess and maintain guidance over the Society's publications
and recommend actions to the Editors and the AdCom appropriate to the maintenance
of high quality, timeliness and coverage of the field of interest of the
Society,
b. Assist in the selection and recruitment of editorial personnel,
c. Review the need for new publications or the discontinuance
of existing publications.
11.2 Meetings Committee
A. Membership
The membership of the committee shall consist of the Chair, one
representative of each sponsored or co-sponsored meeting, the
Treasurer of the Society, and two additional members-at-large.
B. Responsibilities
a. Review new requests for sponsorship or co-sponsorship including
budget. Recommend to the AdCom the initiation of new meetings where
such action would be in the best interests of the members of the Society.
b. Generate new ideas for meetings or workshops for sponsorship
or
cooperation.
c. Approve the budget of all sponsored/co-sponsored meetings before
any funds are advanced to the conference, consistent with Bylaw 8.3.
d. Monitor conduct of the Society meetings including technical
content, location, scheduling, and budget. Make recommendations to the
meeting organizers to enable the meeting to better serve the Society
members.
e.In the event that the meetings committee determines that a meeting
is not serving the Society and its members properly, the meetings
committee is empowered to take appropriate action. Changes in the
leadership of the meeting shall be made with the advice and consent of
the AdCom.
11.3 Sections/Chapters Committee
The functions of the Sections/Chapters Committee will be to:
a. Create and promote interest in the Sections for the formation
of Chapters of the Society,
b. Work with Chapters and Sections to provide plans and methods
for promoting successful Chapter meetings and activities,
c. Compile information pertaining to the organization of Society
chapters in the Sections and disseminate this information to the Sections
and to the Membership Committee,
d. Assist in providing topics, media or speakers for Chapter
meetings.
11.4 Membership Committee
The functions of the Membership Committee will be to:
a. Report to the AdCom at least annually concerning the status
and trends of society membership,
b. Plan membership recruiting campaigns and help guide the execution
of such campaigns,
c. Make recommendations to the AdCom concerning all matters pertaining
to the Society membership,
d. Supply information to the members and Sections concerning
the Society and the advantages of membership.
11.5 Nominations Committee
Duties of the Nominating Committee are detailed in Section 4 of these Bylaws.
11.6 Awards Committee
The functions of the Awards Committee will be to:
a. Identify and have candidates nominated for all relevant awards
and prizes in accordance with requirements, requests, and rules and regulations
of IEEE, both for general IEEE awards and Society awards,
b. Review and comment on nominations for IEEE Technical Field
Awards and medals, as requested by the IEEE,
c. Review nominations for IEEE Fellow awards in the technical
field of interest of the Society, in accordance with IEEE rules and regulations.
11.7 Educational Activities Committee
The functions of the Educational Activities Committee will be to:
a. Identify and serve the educational needs of the Society members,
b. Assist in accreditation policy,
c. Act as a liaison to the IEEE Educational Activities Board
for Society issues.
12.0 AD HOC COMMITTEES
Special or ad hoc committees may be created by the President with the advice and
consent of the Administrative Committee.For each such case, the President shall
specify the number of members the committee shall have, how the members are to
be selected, and the terms of the members if other than for the life of the committee.
Special or ad hoc committees shall be dissolved automatically after two years
unless the President sets an expiration date. Chairs of such ad hoc committees
shall be ex-officio members of the AdCom without vote.
13.0 TECHNICAL COMMITTEES
A Technical Committee functions in a specific technical area and shall
report to the AdCom at least once a year.
13.1 Appointment
Chairs of Technical Committees shall be appointed for a renewable term
of two years with the approval of the AdCom and shall be ex-officio members
of the AdCom without vote in accordance with the provisions and limitations
of Article V, Section 1, of the Constitution, if not already elected as
members of the AdCom. Members of technical committees shall be appointed
for one-year terms by the Technical Committee Chairs. Technical Committee
members other than Chairs are eligible for reappointment without limitation
regarding length of service. Chairs of technical committees will normally
be selected from among the elected members of the AdCom unless the technical
requirements of the assignment, in the judgment of the AdCom, make it desirable
to do otherwise.
13.2 Functions
Each Technical Committee shall promote activities in its field under the
overall supervision and administration of the AdCom and shall provide the
expert knowledge and assistance to:
a. Organize and operate sessions at meetings of IEEE at all levels
and at meetings of other organizations with which the IEEE Solid-State
Circuits Society is desirous of cooperating. They may organize technical
symposia and conferences in the area of their technical coverage, as well
as act as an advisor to the AdCom concerning Society approval of new meetings
in their area,
b. Arrange through the Publications Committee and appropriate
editor-in-chiefs for publishing pertinent papers in IEEE publications,
c. Encourage, generate, and review papers within their scope
in cooperation with the Society Editors,
d. Highlight new developments in the field and recommended actions
for the Society in the annual report to the AdCom.
13.3 Operations
The operations of each Technical Committee shall be in accordance with
procedures prescribed in IEEE Manuals and as approved by the AdCom.
14.0 COUNCILS
Where it will further the interest of members, the Society may join with
other IEEE Societies or entities to form a Council, or a similar entity,
for the purpose of administering conferences and/or publications.
14.1 Circulation of Proposal
When such action is contemplated, a specific description of the proposed
Council and its Bylaws shall be circulated to all AdCom members at least
30 days prior to the AdCom meeting at which the proposal will come up for
approval. In all cases, the financial and appointive responsibility of
the Society shall be completely delineated in the Bylaws of the Council.
14.2 Approval
Approval of the participation of the Society in a Council shall require
the same voting as a change in the Bylaws.
14.3 Council Chair AdCom Membership
The Chairs of such Councils shall be ex-officio members of the AdCom without
vote.
15.0 INTERACTION WITH IEEE CIRCUITS AND SYSTEMS SOCIETY
The IEEE Solid-State Circuits Society and the IEEE Circuits and Systems Society
have agreed to fully interact and cooperate for their mutual and individual benefit.
To this end, they have agreed that each shall have a full voting representative
on the AdCom or Board of Governors of the other. This person shall be a member
of the AdCom/Board of Governors of the appointing Society. They have agreed to
work with each other as appropriate on joint activities, and to encourage the
development of such activities. Finally, they have also agreed to in no way limit
or inhibit each others activities, plans, development and growth. The following
statement was agreed to by both parties at the November 12, 1995 Technical Activities
Board meeting: "The IEEE Solid-State Circuits Society and the IEEE Circuits and
Systems Society are working together to assure that the two groups do not limit
each others growth". Changes to these provisions require one year notification
to the other Society.
If you have any comments for the Solid-State Circuits Society, please
forward them to the society's Executive Director
Anne O'Neill
a.oneill@ieee.org
(732)981-3400
http://www.sscs.org/info/society/bylaws.htm
Last modified : January, 2008